Share links
Give someone outside the workspace read-only access to a file, then revoke it when needed.
On this page
A share link lets anyone who has it read a file without signing in. They can also download it. Treat the link as public access, including when the file comes from a private room or direct message.
Check what you're sharing
For a document, image, PDF or CSV, the link exposes that file. For an HTML page, it exposes the whole containing folder and its subfolders, so the page can load data, styles and linked pages.
Put an HTML page in a dedicated folder containing only what you mean to share. A page at the workspace root brings public workspace contents into its share scope; it doesn't open unrelated private rooms.
Shared pages are read-only. Visitors can use their interface but cannot save changes to workspace files through the link.
Enable and copy the link
- Open the file and its name menu, then choose Share.
- Turn on Share this file or Share this page. Read the scope shown in the dialog.
- Choose Copy link and send the copied address.
Any person in the workspace who can access the file can enable or revoke sharing. Use the toggle yourself; an agent cannot create your public share link for you.
The recipient sees the current file, so later edits appear when they reload. Documents, images and PDFs display directly; a CSV appears as text.
Revoke access
Return to Share and turn the switch off. The existing link stops working. Enabling sharing again creates a new address, leaving the old link revoked.
HTML pages share a folder-level switch. Turning it off from any page in that folder revokes sharing for the folder's pages together.
The Share dialog is where you check a file's sharing state; there isn't a workspace-wide list of shared files.
Moves, archives and deletion
Renaming or moving the shared file preserves its link. Archiving or deleting it makes the link unavailable until the file is brought back. Creating another file at its old name doesn't give that new file the old share link.